A workplace complaint letter is a formal written document used by an employee to raise concerns about issues in the workplace. These letters are typically addressed to an employer, manager, or human resources department and are used to document problems in a professional and structured manner.
This page provides access to complaint letter documents commonly used in workplace situations. Each linked document contains a complete complaint letter text and an editable Word template that can be adapted to specific employment-related concerns.
Common Reasons for Writing a Workplace Complaint Letter
- Unprofessional or inappropriate behavior by a manager or supervisor
- Unfair treatment or discrimination in the workplace
- Harassment or hostile work environment concerns
- Unsafe or unsatisfactory working conditions
- Violations of company policies or procedures
Workplace Complaint Letter Templates
Select the document that best matches your situation. Each link leads to a complete workplace complaint letter with real text and a downloadable Word template.
- Employee Complaint Letter – A general workplace complaint letter used to report employment-related concerns.
- Complaint Letter About Manager Behavior – Used to formally report inappropriate or unprofessional conduct by a manager or supervisor.
- Harassment Complaint Letter – Intended for reporting harassment or hostile behavior in the workplace.
How to Use a Workplace Complaint Letter
- Clearly identify the issue and relevant dates or incidents.
- Address the letter to the appropriate manager or HR representative.
- Keep the tone professional and factual.
- Include only information relevant to the complaint.
- Retain a copy of the letter for your records.
Important Considerations
Workplace complaint letters should be written carefully and objectively. Avoid emotional language or accusations, and focus on describing the facts and the impact of the issue on your work environment. A clear and professional complaint letter is more likely to be reviewed and addressed appropriately.
For general complaint examples or guidance on writing style, you may also find useful the following pages: