Promotion Recommendation Letter

Promotion Recommendation Letter

A Promotion Recommendation Letter is a document that supports an employee's promotion to a higher position within an organization. It is an important tool in the promotion process, as it provides evidence of the employee's skills, achievements, and potential for success in a new role.

The Promotion Recommendation Letter Form typically includes several sections, such as the candidate's name and job title, the recommender's name and position, and a detailed description of the candidate's qualifications for the promotion. It is important to carefully review the form and follow any specific instructions or guidelines provided by the organization.

Relevant Information to Include

To write an effective Promotion Recommendation Letter, it is important to include relevant information that supports the candidate's suitability for the promotion. This may include details about the candidate's job performance, leadership skills, teamwork abilities, and any special achievements or projects they have completed. Examples of specific achievements, skills, and qualities that could be highlighted in the letter include exceeding performance targets, developing new products or services, demonstrating strong communication skills, and displaying a positive attitude and work ethic.

Sample of Promotion Recommendation Letter

[Your Name]
[Your Address]
[Your City, State ZIP Code]
[Your Email Address]
[Your Phone Number]

[Employer Name]
[Employer Address]
[Employer City, State ZIP Code]

Dear [Employer Name],

I am writing to recommend [Employee Name] for promotion to [New Position]. As [Employee Name]'s supervisor for [Number of Years], I have had the pleasure of observing their work closely and can confidently say that they have the skills, experience, and dedication necessary to excel in this new role.

Throughout their time at [Company Name], [Employee Name] has consistently demonstrated a strong work ethic, a positive attitude, and a commitment to excellence. They have consistently met or exceeded performance targets, demonstrated leadership skills in managing projects and teams, and shown a willingness to take on new challenges and responsibilities.

In particular, I would like to highlight some of the key achievements and skills that make [Employee Name] an excellent candidate for promotion:

- [Achievement 1]: [Employee Name] was instrumental in developing a new product/service that generated significant revenue for the company and received positive feedback from customers.
- [Achievement 2]: [Employee Name] demonstrated exceptional leadership skills in managing a team of [Number of Employees] to complete a complex project on time and within budget.
- [Skill 1]: [Employee Name] has excellent communication skills, both written and verbal, and is able to effectively convey ideas and information to colleagues, customers, and stakeholders.
- [Skill 2]: [Employee Name] is a strategic thinker who is able to identify opportunities for improvement and develop creative solutions to complex problems.

Based on [Employee Name]'s performance and achievements, I strongly recommend them for promotion to [New Position]. I am confident that they have the skills, experience, and dedication necessary to excel in this new role and contribute to the continued success of [Company Name].

Please do not hesitate to contact me if you require any further information or have any questions about [Employee Name]'s qualifications for this promotion.


[Your Signature]
[Your Name]

Tips for Writing an Effective Letter

To write a persuasive and compelling Promotion Recommendation Letter, it is important to focus on the candidate's strengths and potential for success in the new role. Some tips for writing an effective letter include structuring the letter properly, using clear and concise language, and avoiding overly negative or critical comments. It is also important to tailor the letter to the specific promotion opportunity and to provide specific examples and evidence to support the candidate's qualifications.

Common Mistakes to Avoid in a Promotion Recommendation Letter

Some common mistakes that can undermine the effectiveness of a Promotion Recommendation Letter include providing inaccurate or incomplete information, using inappropriate language or tone, or failing to provide specific examples or evidence to support the recommendation. To avoid these mistakes, it is important to carefully review the letter before submitting it and to seek feedback from colleagues or supervisors if possible.


In conclusion, a Promotion Recommendation Letter is an important document that can support an employee's career advancement. By providing a comprehensive and persuasive endorsement of the candidate's suitability for the promotion, the letter can help to ensure that the employee is given the opportunity to succeed in a new role. To write an effective letter, it is important to carefully review the attached form and follow the guidelines provided, and to focus on the candidate's strengths and potential for success in the new role.