TX HHS Form 2960 Attachment B. CCR Application for a License to Operate a Residential Child Care Facility

Form 2960 Attachment B is an essential guide for applicants seeking a license to operate a Residential Child Care Facility (RCCF) in Texas. This attachment provides detailed instructions on required documentation, ensuring that applicants submit a complete application in compliance with Texas Health and Human Services Commission (HHSC) regulations.

Purpose of Form 2960 Attachment B

The form serves as a checklist for both applicants and Residential Child Care Regulation (RCCR) staff. It ensures that all required application materials, supporting documents, and policy plans are submitted to meet legal and administrative requirements. Proper submission helps avoid delays, rejections, or compliance issues.

Who Must Submit This Form

Any individual or organization applying for a CPA license to operate a residential child care facility in Texas must follow the guidance in Attachment B. This includes sole proprietors, partnerships, for-profit corporations, non-profits, and limited liability companies.

Key Sections Explained

Required Application Materials

This section lists the foundational documents necessary for the licensing process:

• Application for a License to Operate a Residential Child Care Facility (Form 2960) – Basic license request form.
• Residential Child Care Licensing Governing Body/Administrator Designation (Form 2819) – Identifies the person responsible for overall facility governance.
• Background Checks – Must be submitted online for all applicable persons via CCR Online Account.
• Pre-Application Training Verification – Confirms completion of required training within one year prior to submission.
• Controlling Person – Child Care Regulation (Form 2760) – For sole proprietors or partners.
• Proof of Tax Compliance – Demonstrates that for-profit entities are current on franchise taxes as required by 26 TAC Section 745.245.
• Proof of Liability Insurance (Form 2962 optional) – Confirms coverage or justifies exemption per 26 TAC Sections 745.249 and 745.251.
• Fee Payment Confirmation – Submitted online through CCR Online Account.

Tip: Missing any of these documents is the most common reason for application delays.

Plans, Policies, Procedures, and Documentation

This section ensures the facility demonstrates compliance with Texas statutes, rules, and minimum standards:

• Operation Plan – Details facility management and legal establishment (26 TAC Sections 745.243, 749.101).
• Suicide Prevention Policy – Must comply with Human Resources Code Section 42.0433 and 26 TAC Sections 749.136, 749.137.
• Fiscal and Agency Plans – Outline budget, staffing, and operational structure.
• Personnel Policies – Includes drug testing, conflict of interest, admission, and placement policies.
• Foster Care, Adoption, and Child Welfare Policies – Specific rules for facilities offering these services, including emergency behavior intervention, discipline, abuse prevention, and volunteer management.
• Weapons, Tobacco, and Other Regulatory Policies – For facilities offering foster care, adoption, or assessment services, ensuring legal compliance.

Expert Note: Applicants often overlook subchapters specific to their services. Confirm which sections apply before submission.

Typical Mistakes by Applicants

• Submitting incomplete or outdated background checks.
• Failing to provide verification of pre-application training.
• Omitting required policies for specific services (e.g., foster care or adoption).
• Using outdated versions of forms or incorrect online submission methods.
• Incorrectly labeling supporting documents.

Practical Tips for Completing Form 2960 Attachment B

• Double-check the CCR Online Account submissions before finalizing.
• Ensure all forms match current Texas Administrative Code (TAC) requirements.
• Label each document clearly with the form number and applicant name.
• Attach a summary checklist to track all submitted materials.
• Keep copies of all submitted documents for record-keeping and audits.

Real-Life Scenarios

• A sole proprietor opening a new residential child care facility submits Form 2960 Attachment B with background checks and insurance verification to comply with TAC 745 and 749.
• A non-profit agency expanding foster care services updates policies and provides additional documentation per the minimum standards outlined in 26 TAC Subchapters H-O.
• A for-profit company applying for an adoption services program must include trafficking victim services policies if applicable under Subchapter V.

Required Supporting Documents

• All forms listed under Required Application Materials.
• Policy manuals covering personnel, discipline, and emergency procedures.
• Financial and fiscal documentation for agency plan compliance.
• Proof of liability insurance or exemption justification.
• Background check verifications and fee payment confirmations.

Frequently Asked Questions

When do I need to submit this form?

It must be submitted whenever applying for a CPA license or updating the application with new service types.

Who can fill out this form?

Applicants, administrators, and designated controlling persons responsible for the facility.

Can supporting documents be submitted online?

Yes, many items, including background checks and fees, are submitted via CCR Online Account.

What are the most common errors?

• Incomplete forms.
• Missing background checks.
• Outdated policy documents.

What happens if I submit incomplete documentation?

The application may be delayed or rejected until all required materials are provided.

Which policies are mandatory?

All policies listed in the “Plans, Policies, Procedures, and Other Documentation” section relevant to your facility type.

Micro-FAQ

• Purpose: Checklist for required CPA license documents.
• Who files: All residential child care facility applicants.
• Deadline: Must be submitted before license approval.
• Attachments: Forms, policies, fiscal plans, and background checks.
• Submitted to: Texas HHSC via CCR Online Account or paper submission.
• Common mistake: Missing pre-application training verification.
• Required training: Complete within one year prior to submission.

Related Forms and Navigation

• Form 2960 – Application for License to Operate a Residential Child Care Facility
• Form 2819 – Governing Body/Administrator Designation
• Form 2760 – Controlling Person – Child Care Regulation
• Form 2982 – Personal History Statement
• Form 2962 – Verification of Liability Insurance

Form Details

• Name: Form 2960 Attachment B
• Number: 2960B
• Region: Texas
• Revision Date: January 2023