TX HHS Form 2911. CCR Governing Body or Director Designation

Form 2911 is an official document used in Texas Child Care Regulation (CCR) to formally designate an individual who is authorized to speak and act on behalf of a child care operation, as well as to designate a director or interim director. This form plays a key role in how CCR communicates with an organization and how responsibility is assigned within regulated child care operations.

Purpose of Form 2911

The primary purpose of Form 2911 is to clearly identify who represents a child care operation in communications with CCR and who is responsible for day-to-day management as a director. By submitting this form, the governing body ensures that CCR knows exactly who may receive official correspondence, respond to compliance matters, and sign certain regulatory documents.

This form is commonly required when opening a new operation, changing leadership, appointing a designee for regulatory matters, or temporarily assigning an interim director.

Who Must File This Form

Form 2911 must be completed by the governing body, owner, or permit holder of a child care operation regulated by Texas Child Care Regulation. It is not intended for individual employees or staff members acting on their own behalf.

The form may be required for:

• Licensed child care centers
• Child care homes and residential child care operations
• Organizations operating under a governing board
• Operations appointing a new director or interim director

Explanation of Key Sections

Section 1 – Designee

This section identifies the person designated to speak and act on behalf of the organization. It includes detailed contact information for the operation, the governing body, the chief executive officer or head of the governing body, and the designee.

The designee may receive routine correspondence, compliance notices, and copies of regulatory documents from CCR. While the designee can act on behalf of the organization, the governing body remains ultimately responsible for compliance.

Section 2 – Director or Interim Director

This section is used to designate the director or interim director responsible for managing the daily operation of the child care facility. The individual named here is expected to oversee staff, ensure adherence to minimum standards, and manage operational compliance.

This section may be completed alone or together with Section 1, depending on the situation.

Section 3 – Certification and Signatures

The certification section confirms that the governing body understands its ongoing responsibilities under CCR statutes and administrative rules. It also acknowledges that changes to designees must be reported to CCR and that enforcement actions will be communicated to controlling persons.

This section must be signed by the appropriate owner, head of the governing body, and designee, as applicable.

When This Form Is Required

Form 2911 is required in several common situations:

• Designating a new designee to communicate with CCR
• Appointing a new director or interim director
• Opening a new child care operation
• Updating leadership or governance information
• Changing who receives compliance correspondence

The form is not required for minor internal staffing changes that do not affect governance or directorship.

Legal and Regulatory Context

Texas Child Care Regulation requires clear accountability for regulated operations. Form 2911 supports this requirement by formally documenting who may act on behalf of the organization and who manages daily operations.

CCR statutes and administrative rules place ultimate responsibility for compliance on the governing body or permit holder, even when a designee is appointed. This form helps CCR ensure that regulatory communications reach the correct individuals.

Practical Tips for Completing the Form

• Ensure all contact information is accurate and up to date.
• Clearly indicate whether addresses or phone numbers are personal or business-related.
• Complete the certification and signature section carefully; unsigned forms may be rejected.
• Notify CCR promptly when a designee or director changes.
• Keep a copy of the completed form for your records.

Common Mistakes to Avoid

• Leaving required fields blank or incomplete.
• Failing to update CCR when a designee changes.
• Assuming the designee replaces the governing body’s responsibility.
• Submitting the form without required signatures.

Real-Life Examples

• A child care center appoints an office manager as a designee to handle routine CCR correspondence.
• A nonprofit child care organization assigns an interim director while recruiting for a permanent position.
• A governing board updates the designee after a change in executive leadership.

Documents That May Be Needed

• Internal governance or board authorization records
• Director qualification documentation (if requested)
• Updated contact information for the operation

Frequently Asked Questions

Can the designee sign compliance documents?

Yes, the designee may sign certain documents, but the governing body remains responsible for compliance.

Is a designee required for every operation?

No, but many organizations choose to appoint one for efficient communication with CCR.

Can the director and designee be the same person?

Yes, if the governing body chooses to assign both roles to one individual.

Do I need to submit a new form if the director changes?

Yes, CCR must be notified of changes to the director or interim director.

Where is this form submitted?

The form is submitted to the assigned Child Care Regulation representative.

Micro-FAQ

• Purpose: Designates a designee or director for a child care operation.
• Who files: Governing body or permit holder.
• Deadline: Upon designation or change.
• Attachments: Usually none.
• Submitted to: Texas Child Care Regulation.

Related Forms

• Child Care Operation Application Forms
• Director Qualification and Background Forms
• CCR Compliance and Enforcement Notices

Form Details

• Form Name: Governing Body or Director Designation
• Form Number: 2911
• Issued By: Texas Health and Human Services Commission (HHSC)
• Program: Child Care Regulation (CCR)
• Revision Date: April 2025