TX HHS Form 1100. Daily Building and Grounds Checklist

Form 1100, titled Daily Building and Grounds Checklist, is a practical compliance document used by childcare providers to record daily safety and sanitation checks of their facilities. The form helps demonstrate that the childcare operation consistently maintains a safe, clean, and age-appropriate environment for children in care. Providers may use this checklist as part of their routine operational records and regulatory compliance documentation.

Purpose of the Daily Building and Grounds Checklist

The primary purpose of Form 1100 is to document that essential safety, cleanliness, and environmental standards are reviewed each day the childcare operation is open. By completing this checklist, staff confirm that indoor and outdoor areas meet basic health and safety expectations and that potential hazards are identified and addressed promptly.

This form is typically used on a weekly basis, with daily checkmarks for each operational day, allowing supervisors and inspectors to quickly review ongoing compliance.

Who Should Complete This Form

Form 1100 is completed by childcare staff members who are responsible for daily facility inspections. This may include:

• Lead caregivers or classroom teachers
• Facility supervisors or directors
• Designated safety or maintenance staff

The person completing the form should be familiar with childcare safety standards and have access to all areas of the facility being inspected.

Explanation of Key Sections and Checklist Items

General Safety and Environment

This section focuses on ensuring that the childcare environment is free from immediate hazards. Items include checking for choking hazards for children under three, ensuring garbage is inaccessible, and confirming that floors, walls, and ceilings are clean and in good repair.

Cleaning and Sanitization Practices

The checklist requires confirmation that toys, linens, sleeping equipment, tables, and furniture are cleaned and sanitized according to required schedules. These items help reduce the spread of illness and maintain hygienic conditions.

Hazardous Materials and Equipment Safety

Staff must verify that toxic substances, cleaning supplies, and hazardous materials are stored out of children’s reach and used according to manufacturer recommendations. Electrical outlets must be childproofed, televisions anchored, and glass doors clearly marked at a child’s eye level.

Outdoor and Active Play Areas

This portion of the checklist addresses outdoor safety, including inspecting play equipment for hazards, ensuring broken equipment is removed or repaired, and confirming that all bodies of water are inaccessible to children.

Daily Operational Readiness

Additional items confirm that menus and activity plans are posted, restrooms are stocked with toilet paper and soap, naptime arrangements allow for safe supervision, and caregivers have sufficient space to move between cribs, cots, and mats.

When This Form Is Required

Form 1100 should be used on every day the childcare operation provides care. It is not typically required on days when the facility is closed. While the form itself may not need to be submitted daily, it must be maintained on-site and made available during inspections or audits.

Common Mistakes to Avoid

• Leaving checklist items unchecked or incomplete
• Filling out the form after the day has ended instead of during active checks
• Failing to correct hazards noted during inspection
• Using the form inconsistently across different days or classrooms

Incomplete or inconsistent records may raise concerns during regulatory reviews.

Practical Tips for Completing Form 1100

• Complete checks at the same time each day to ensure consistency
• Assign responsibility to a specific staff member per shift
• Address and document corrective actions immediately when issues are found
• Store completed forms in a dedicated compliance binder or digital archive

Real-Life Use Examples

• A daycare center uses Form 1100 each morning before children arrive to confirm all play areas are hazard-free.
• A childcare director reviews weekly checklists to identify recurring maintenance issues.
• A provider presents completed Form 1100 records during a routine licensing inspection.

Documents Commonly Kept with This Form

• Facility maintenance logs
• Cleaning and sanitization schedules
• Staff training records
• Inspection and corrective action reports

Frequently Asked Questions

Is Form 1100 mandatory for all childcare providers?

Use of this checklist is commonly expected as part of daily operational documentation, especially for licensed childcare facilities.

How often should the form be completed?

The checklist is completed daily for each day care is provided, typically covering a full workweek.

Can the form be completed digitally?

Yes, providers may use a digital version as long as records are accessible and properly stored.

Who reviews this form?

Supervisors, administrators, and licensing inspectors may review completed forms.

What happens if an issue is found?

Any hazard identified should be corrected immediately and monitored for recurrence.

Related Forms

• Childcare Facility Inspection Checklists
• Cleaning and Sanitization Logs
• Playground Safety Inspection Forms
• Incident and Hazard Reporting Forms

Form Details

• Form Name: Daily Building and Grounds Checklist
• Form Number: 1100
• Region: United States (Childcare Operations)
• Revision Date: April 2018