OCFS-6008. Caregiver, Employee, Volunteer Attendance

Form OCFS-6008 – Caregiver, Employee, Volunteer Attendance is an official record-keeping document issued by the New York State Office of Children and Family Services (OCFS). It is used by licensed and registered child day care programs to document the arrival and departure times of caregivers, employees, and volunteers who are present at the facility.

This form plays an important role in demonstrating compliance with New York State child care regulations, staff supervision requirements, and inspection standards.

Purpose of the Attendance Form

The primary purpose of Form OCFS-6008 is to maintain an accurate, daily log of all adults working or volunteering in a child day care program. These records help regulators confirm that staffing ratios, supervision requirements, and background clearance rules are being followed.

The form may be used as provided or replaced with an equivalent attendance log, as long as the required information is recorded clearly and consistently.

Who Must Use This Form

This attendance form is typically used by:

• Licensed child day care centers
• Registered family day care providers
• Group family day care homes
• Early childhood programs overseen by OCFS

It applies to all individuals present in a caregiving or support role, including employees and volunteers.

Explanation of Each Section

Program Information

This section identifies the child care program. It includes the program name, license or registration number, and address. Inspectors rely on this information to match attendance records with the correct facility.

Date

The date column shows the specific day the attendance is being recorded. Each form is typically used for a single day.

Printed Name

The full printed name of each caregiver, employee, or volunteer must be listed to clearly identify who was present.

Role

This column indicates the individual’s role, such as caregiver, assistant, administrative staff, or volunteer. This helps demonstrate compliance with staffing qualifications and supervision rules.

Arrival and Departure Times

The form records exact arrival and departure times, with separate AM and PM designations. These entries show when each person was on-site and available for child supervision.

When This Form Is Required

This attendance record is required whenever caregivers, employees, or volunteers are present at a child day care program. It must be maintained on a daily basis and made available during inspections or compliance reviews.

The form is not typically required for individuals who are not present at the facility or who do not perform any program-related duties.

Common Mistakes to Avoid

• Failing to record exact arrival or departure times
• Using initials instead of full printed names
• Leaving AM/PM fields unclear or unchecked
• Not identifying the individual’s role
• Filling out the form after the fact instead of in real time

Practical Tips for Accurate Completion

• Have staff sign in and out immediately upon arrival and departure
• Use clear, legible handwriting if completing the form manually
• Keep the form in a central, accessible location
• Review entries at the end of each day for completeness

Real-Life Use Examples

• A licensed day care center uses this form daily to document staff coverage during operating hours.
• A family day care provider records volunteer hours during special classroom activities.
• An OCFS inspector reviews completed attendance forms during a routine compliance visit.

Documents Commonly Kept with This Form

• Staff schedules
• Personnel qualification records
• Background check and clearance documentation
• Program licensing or registration certificates

Regulatory and Legal Context

New York State child care regulations require programs to maintain accurate staffing records to ensure child safety and proper supervision. Attendance documentation supports compliance with OCFS rules related to staff-to-child ratios, supervision standards, and accountability during operating hours.

Failure to maintain accurate attendance records may result in compliance findings, corrective action requirements, or enforcement measures.

Frequently Asked Questions

Is Form OCFS-6008 mandatory?

The form itself or an equivalent attendance log is required to document staff presence in child day care programs.

Can an electronic version be used?

Yes, an equivalent electronic record may be used if it captures the same information clearly and accurately.

Who must be listed on the form?

All caregivers, employees, and volunteers present at the program must be recorded.

How long should attendance records be kept?

Records should be retained according to OCFS recordkeeping requirements and be available for inspection.

Can one form be used for multiple days?

No, attendance records should be completed separately for each day.

What happens if records are missing?

Missing or incomplete records may raise compliance concerns during inspections.

Micro-FAQ

• Purpose: Track staff and volunteer attendance in child care programs.
• Who files: Licensed and registered child day care providers.
• When used: Daily, whenever staff or volunteers are present.
• Attachments: Usually none, but kept with staffing records.
• Submitted to: Maintained on-site for OCFS review.

Related Forms and Records

• Child Care Staff Schedule Records
• Employee Qualification and Training Logs
• Volunteer Clearance Documentation
• Daily Child Attendance Records

Form Details

• Form Name: Caregiver, Employee, Volunteer Attendance
• Form Number: OCFS-6008
• Issuing Authority: New York State Office of Children and Family Services
• Region: New York
• Revision Date: May 2014