Lease Termination Letter Template

If you need to end your lease agreement early or at the natural expiration date, a lease termination letter is a formal way to notify your landlord or property manager. Sending a clear, written notice helps avoid disputes and ensures both parties understand the terms and timing of the termination.

How to Use This Template

1. Check Your Lease Agreement

   • Review the lease for specific notice requirements (typically 30, 60, or 90 days before your intended move-out date).

   • Confirm whether you are allowed to terminate early and if any penalties apply.

2. Include Essential Information
   Your letter should include:

   • Tenant’s full name(s) and contact information.

   • Property address.

   • Date of writing.

   • Lease start date and intended termination/move-out date.

   • Reason for termination (optional but sometimes required for early termination).

   • A request for confirmation from the landlord.

3. Send the Letter

   • Use certified mail, email with read receipt, or hand delivery with acknowledgment to ensure proof of notice.

   • Keep a copy for your records.

4. Follow Up

   • Ensure any security deposit return procedures are clear.

   • Schedule a move-out inspection if required by the lease.

   • Return keys and any access devices on the termination date.

Lease Termination Letter Template

[Your Name]
[Your Current Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Landlord’s Name / Property Management Company]
[Landlord/Company Address]
[City, State, ZIP Code]

Subject: Lease Termination Notice

Dear [Landlord’s Name],

I am writing to formally notify you of my intent to terminate my lease for the property located at [Property Address]. According to the lease agreement, I am providing [number of days, e.g., 30/60] days’ notice, with a proposed termination/move-out date of [Date].

[Optional: Include reason for early termination, e.g., relocation, job change, financial circumstances.]

Please confirm receipt of this notice and advise on any necessary steps for the move-out inspection and security deposit return. I will ensure that the property is returned in good condition and keys/access devices are delivered on the termination date.

Thank you for your cooperation.

Sincerely,
[Signature]
[Printed Name]

Notes and Best Practices

• Always adhere to the notice period specified in your lease.

• Include specific dates to avoid ambiguity.

• Keep a copy of the letter and proof of delivery.

• Check if your lease requires an inspection checklist or cleaning before move-out.

• If terminating early, be aware of possible penalties or remaining rent obligations.