DA Form 5840. Certificate of Acceptance as Guardian or Escort

The DA Form 5840, also known as the Certificate of Acceptance as Guardian or Escort, is a document utilized by the Department of the Army in the United States. This form is primarily used to certify that an individual has been appointed as a guardian or escort for a minor child or incapacitated adult who is traveling on official military orders.

The form consists of several sections that require specific information such as the full name and address of the guardian or escort, the name and date of birth of the minor child or incapacitated adult, and the intended destination of travel. The form also requires the signature of the appointing authority, which may include a commanding officer, judge advocate, or attorney.

When filling out the form, it's important to ensure that all required fields are completed accurately and completely. In addition to the form itself, applicants may be required to submit additional documentation such as court orders, medical records, or other legal documents.

Examples of situations where the DA Form 5840 may be required include deployments, permanent change of station moves, or overseas assignments. By providing official certification of the guardian or escort's appointment, this form helps to facilitate the travel process and ensure the safety and welfare of the minor child or incapacitated adult.

Strengths of the form include its ability to provide clear and standardized documentation of the guardian or escort's appointment, as well as its adherence to legal and military regulations. Weaknesses may include the potential for errors or omissions if the form is not completed thoroughly and accurately.

Alternative forms that may be used in similar situations include power of attorney documents, custody agreements, or other legal certifications. However, these forms may not be recognized by military authorities and may not provide the same level of protection for the minor child or incapacitated adult.

Once completed, the DA Form 5840 is typically submitted to the appropriate military authority for approval and then stored in the individual's personnel file for future reference. Overall, this form plays an important role in ensuring the safety and well-being of military dependents who are traveling with a guardian or escort.