Character Reference Letter
A character reference letter is a written document providing insights about an individual’s behavior, ethics, and personal attributes. Often, this letter is requested by employers, organizations, schools, or legal counsel to assess the credibility of an individual, especially when obtaining a job, renting a property, getting a loan or applying for a scholarship.
A character reference letter comprises specific elements that the writer should address. Ideally, it should start with an introduction to indicate the relationship of the writer with the individual or subject of the letter. The letter should have a detailed explanation of the writer's opinion about the individual, highlighting their positive characteristics, which makes them a suitable candidate for consideration. The writer should conclude by summarizing his/her experiences with the individual, ending with an evaluation of the individual's character and potential.
The most critical fields in a character reference letter are the writer's name, contact details, and professional title. These fields are crucial because they provide credibility to the letter, especially in formal situations. Other essential fields include the date the letter was written, the addressee's name and contact information, and the name of the individual for whom the letter is written.
A character reference letter can be requested in various situations, such as when an individual is seeking employment, apartment rental, scholarship or when in the process of obtaining legal clearance. The parties to the document can be the prospective employer or landlord, scholarship committee or the legal committee.
When compiling a character reference letter, it is important to put forward objective input and avoid exaggerating the individual's strengths. The writer can use specific stories, anecdotes, or examples that demonstrate the individual's positive traits, sharing experiences they have had with the subject. While writing a character reference letter, the writer should also consider the particular requirements of the addressee, making a direct connection between the candidate's traits and the addressee's specific needs.
Sample of character reference letter
Dear [Recipient’s Name],
I am writing this letter to offer my support and share my personal experience with [Subject’s Name]. I have known [Subject’s Name] for [Duration of Time] and have had the privilege of watching them grow into a responsible and respectable adult.
Throughout our friendship, I have watched [Subject’s Name] demonstrate strong character traits such as honesty, integrity, and a genuine care for those around them. Their positive attitude and work ethic have given them the ability to overcome challenging situations and achieve their goals.
As a result of [Subject’s Name]’s character, I have no doubt that they will continue to excel in any future endeavors they pursue. Their passion for [specific field or activity] has been evident in their dedication and involvement, and I have no doubt they will continue to be an asset to any team or organization they become a part of.
Overall, I wholeheartedly recommend [Subject’s Name] and believe they will make a positive impact in any setting. If you need any further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
A character reference letter offers multiple benefits, such as providing an additional perspective on the applicant's character and behavior. It also adds credibility and depth to the candidacy of an individual. Besides, it is a personal way for the writer to show support and confidence in the candidate confidently. However, when filling out the form, there are problems such as unintentionally providing biased or factually inaccurate information or trying to embellish or overemphasize certain traits, which can negatively affect the recipient's perception of the candidate.
Some related forms and alternative forms of character reference letter include personal recommendation letters and reference request letters. The primary difference between a character reference letter and a personal recommendation letter is the former focuses more on the writer's perception of the applicant's personal characteristics compared to a professional recommendation letter. Character reference letters are often submitted along with the job application, rental application or scholarship application.
Character reference letters can be submitted via email or attached to the application digital files. The writer can also provide a hard copy of the letter in person, as well as through mail. Once issued, the document is typically kept for future reference by the individual who asked for it.
In conclusion, a character reference letter is a necessary document that provides essential insights into the candidate's personal characteristics, making them appropriate for consideration in various situations. By following the guidelines in writing a character reference letter, the writer can increase the candidate's likelihood of obtaining the intended objective.