When it comes to shipping goods by sea, there are a variety of forms and certificates involved in the process. These documents help ensure that cargo is transported safely and legally, while also providing important information to customs officials, ship operators, and other stakeholders. From bills of lading and cargo manifests to safety certificates and pollution prevention plans, the range of paperwork can be extensive. In this list, we've compiled popular printable forms that may be used in sea freight, sea tanker transportation, and sea dry cargo.
- Bill of Lading - A legal document that provides evidence of the contract of carriage between the shipper and carrier.
- Cargo Manifest - A list of all cargo loaded onto a vessel, including weight, quantity, and other details.
- Ocean Cargo Manifest - A document that provides a detailed summary of the cargo being shipped by sea.
- Commercial Invoice - A document that provides details about the goods being shipped, including their value, origin, and destination.
- Packing List - A detailed list of all items packed in a shipment, including dimensions, weight, and other information.
- Dangerous Goods Declaration - A form that provides information about hazardous materials being transported, including their classification, quantity, and packaging.
- Inspection Certificate - A document that certifies that goods have been inspected and meet certain standards or specifications.
- Certificate of Origin - A document that confirms where goods originated from.
- Customs Declaration Form - A form that provides information about the contents of a shipment for customs purposes.
- Arrival Notice - A document that informs the consignee of the arrival of a shipment at its destination port.
- Departure Notice - A document that informs the shipper of the departure of a shipment from its port of origin.
- Delivery Order - A document that authorizes the release of cargo to the consignee.
- Shipping Order - A document that provides instructions for the loading of cargo onto a vessel.
- Container Load Plan - A document that outlines how cargo is to be loaded into a container.
- Stowage Plan - A plan that shows how cargo is to be stowed on board a vessel.
- Charter Party Agreement - A contract between the charterer and ship owner for the use of a vessel.
- Booking Confirmation - A confirmation of a booking made for a shipment to be transported on a vessel.
- Vessel Loading Report - A report that provides detailed information on the loading of cargo onto a vessel.
- Vessel Discharge Report - A report that provides detailed information on the discharge of cargo from a vessel.
- Shipper's Letter of Instruction - A document that provides instructions to the carrier on how to handle a shipment.
- Seawaybill - A non-negotiable document that acts as a receipt for goods shipped.
- Clean Ocean Bill of Lading - A bill of lading that confirms that no oil or other pollutants were discharged during the voyage.
- Non-negotiable Bill of Lading - A bill of lading that is not transferable and cannot be used for financing purposes.
- House Bill of Lading - A bill of lading issued by a freight forwarder or consolidator.
- Multimodal Bill of Lading - A bill of lading that covers multiple modes of transportation.
- Through Bill of Lading - A bill of lading that covers the entire journey of a shipment, from origin to destination.
- Switch Bill of Lading - A bill of lading that allows a shipment to be redirected to a different destination.
- Tanker Inspection Report - A report that certifies that a tanker meets certain standards and specifications.
- Tank Cleaning Certificate - A certificate that confirms that a tanker has been cleaned and is ready for the next cargo.
- Oil Record Book - A record of all oil transfers and disposals on board a vessel.
- Cargo Securing Manual - A manual that outlines how cargo should be secured on board a vessel.
- Dangerous Goods Notification - A notification that informs relevant parties of the presence of hazardous materials being transported.
- IMO Dangerous Goods Declaration - A declaration that provides detailed information about hazardous materials being transported.
- Radioactive Materials Declaration - A declaration that provides detailed information about radioactive materials being transported.
- Bunker Delivery Note - A document that confirms the delivery of fuel to a vessel.
- Ballast Water Management Plan - A plan that outlines how ballast water is to be managed on board a vessel.
- Voyage Charter Party - A contract for the use of a vessel for a specific voyage.
- Time Charter Party - A contract for the use of a vessel for a specific period of time.
- Bareboat Charter Party - A contract for the use of a vessel without crew.
- Demurrage Statement - A statement that calculates demurrage charges for delays in loading or unloading cargo.
- Laytime Statement - A statement that calculates laytime charges for the use of a vessel during loading or unloading.
- Notice of Readiness - A document that indicates that a vessel is ready to commence loading or unloading operations.
- Stevedore Damage Report - A report that documents any damage caused to cargo during loading or unloading operations.
- Marine Protest - A declaration made by the master of a vessel when encountering unforeseen circumstances or incidents during the voyage.
- Salvage Claim - A document that outlines the terms and conditions for the salvage of a vessel or its cargo.
- General Average Statement - A statement that calculates the general average contribution from each party involved in a maritime adventure.
- Average Bond - A bond that is posted by the owner of cargo as security for their contribution to a general average.
- Port Clearance Document - A document that confirms that a vessel has been cleared to leave port.
- Crew List - A list of all crew members on board a vessel, including their names, nationalities, and positions.
- Passenger List - A list of all passengers on board a vessel, including their names and nationalities.
- Ship's Register - A register that provides details about the ownership and history of a vessel.
- Ship's Logbook - A record of the daily operations of a vessel, including its course, speed, and other information.
- Engine Room Logbook - A record of the daily operations of a vessel's engine room, including fuel consumption and maintenance activities.
- Deck Logbook - A record of the daily operations of a vessel's deck, including navigation and safety activities.
- Safety Management Certificate - A certificate that confirms that a vessel's safety management system meets certain standards.
- International Ship Security Certificate - A certificate that confirms that a vessel's security system meets certain international standards.
- Document of Compliance - A certificate that confirms that a company's safety management system meets certain standards.
- Minimum Safe Manning Certificate - A certificate that confirms the minimum number of crew required for a vessel.
- Cargo Plan - A plan that outlines how cargo is to be loaded onto a vessel, including weight distribution and stowage requirements.
- Ballast Water Record Book - A record of all ballast water operations on board a vessel.
- Garbage Record Book - A record of all garbage operations on board a vessel.
- Port State Control Inspection Report - A report that details the results of a port state control inspection.
- Ship Sanitation Control Exemption Certificate - A certificate that confirms that a vessel has been exempted from certain sanitation requirements.
- Maritime Declaration of Health - A declaration that provides information about the health status of a vessel and its crew.
- Long Range Identification and Tracking Information - A document that provides information about a vessel's identity and location.
- Voyage Data Recorder Data Printout - A printout of the data recorded by a vessel's voyage data recorder.
- Navigation Bridge Recordings - A recording of communications and other activities on the navigation bridge of a vessel.
- Oil Pollution Emergency Plan - A plan that outlines how a vessel will respond to an oil pollution emergency.
- Shipboard Oil Pollution Emergency Plan - A plan that outlines how a vessel's crew will respond to an oil pollution emergency.
- Ship-to-Ship Operations Plan - A plan that outlines how ship-to-ship operations will be conducted.
- Stowaways Search Record - A record of all searches for stowaways conducted on board a vessel.
- Crew Accident/Incident Report - A report that documents any accidents or incidents involving crew members on board a vessel.
- Dangerous Goods Segregation Plan - A plan that outlines how hazardous materials are to be segregated on board a vessel.
- International Tonnage Certificate - A certificate that confirms a vessel's gross and net tonnage measurements.
- International Load Line Certificate - A certificate that confirms that a vessel meets certain load line requirements.
- International Anti-Fouling System Certificate - A certificate that confirms that a vessel's anti-fouling system meets certain international standards.
- Continuous Synopsis Record - A document that provides information about a vessel's ownership, registration, and history.
- International Energy Efficiency Certificate - A certificate that confirms that a vessel meets certain energy efficiency requirements.
- Ship Energy Efficiency Management Plan - A plan that outlines how a vessel will improve its energy efficiency.
- Ship Safety Construction Certificate - A certificate that confirms that a vessel meets certain safety construction standards.
- Ship Safety Equipment Certificate - A certificate that confirms that a vessel has the required safety equipment on board.
- Cargo Transport Unit Approval Certificate - A certificate that confirms that a cargo transport unit meets certain standards.
- Refrigerated Container Record - A record of the temperature and condition of refrigerated containers on board a vessel.
- Dangerous Cargo Manifest for Tankers - A manifest that provides detailed information about dangerous substances being transported by tanker vessel.
- Crude Oil Washing Operations and Equipment Manual - A manual that outlines how crude oil washing operations and equipment should be managed on board a vessel.
- Inert Gas Systems Operations and Maintenance Manual - A manual that outlines how inert gas systems should be operated and maintained on board a vessel.
- Ballast Water Treatment System Operation and Maintenance Manual - A manual that outlines how ballast water treatment systems should be operated and maintained on board a vessel.
- Sewage Pollution Prevention Certificate - A certificate that confirms that a vessel meets certain sewage pollution prevention requirements.
- Sewage Treatment Plant Manual - A manual that outlines how sewage treatment plants should be operated and maintained on board a vessel.
- Ship's Waste Management Plan - A plan that outlines how waste is to be managed on board a vessel.
- Onboard Training Record Book - A record of all training conducted on board a vessel.
- International Sewage Pollution Prevention Certificate - A certificate that confirms that a vessel meets certain international sewage pollution prevention requirements.
- International Air Pollution Prevention Certificate - A certificate that confirms that a vessel meets certain international air pollution prevention requirements.
- Oil Discharge Monitoring and Control Plan - A plan that outlines how oil discharges are to be monitored and controlled on board a vessel.
- Testimonial of Seafarers - A document that provides employment references for seafarers.
- Ship Station License - A license that authorizes the use of radio communication equipment on board a vessel.
- Passenger Ship Safety Certificate - A certificate that confirms that a passenger ship meets certain safety requirements.
- High-Speed Craft Safety Certificate - A certificate that confirms that a high-speed craft meets certain safety requirements.
- Document of Authorization for the Carriage of Grain - A document that authorizes the carriage of grain on board a vessel.
- Document of Compliance for the Carriage of Timber Deck Cargoes - A document that confirms that a vessel meets certain requirements for the carriage of timber deck cargoes.
- Approval of Loading/Discharging Plan for Liquefied Gas Carriers - An approval that confirms that a loading or discharging plan for liquefied gas carriers meets certain safety requirements.
- Document of Compliance for the Carriage of Dangerous Goods
- Ship Security Plan - A plan that outlines how a vessel's security measures are to be implemented and maintained.
- Ship-to-Shore Safety Checklist - A checklist used to ensure safe operations during ship-to-shore activities.
- Cargo Container Inspection Certificate - A certificate that confirms that a cargo container has been inspected and meets certain standards.
- Non-Containerized Cargo Declaration - A declaration that provides information about non-containerized cargo being transported.
- International Ship Recycling Certificate - A certificate that confirms that a vessel meets certain international ship recycling requirements.
- Vessel Traffic Service User Manual - A manual that outlines how vessel traffic services should be used on board a vessel.
- Maritime Labour Convention Declaration of Maritime Labour Compliance - A document that confirms that a vessel complies with the requirements of the Maritime Labour Convention.
- International Anti-Piracy Best Management Practices - A set of best management practices for vessels operating in high-risk piracy areas.
- Passenger Ship Voyage Planning and Monitoring Checklist - A checklist used to ensure safe operations during passenger ship voyages.
- Seafarer Employment Agreement - A contract between a seafarer and their employer.
- Maritime Declaration of Transit - A declaration that provides information about a vessel's transit through a specific area.
- Apparent Good Order Bill of Lading - A bill of lading that confirms that goods were shipped in apparent good condition.
- Short Shipment Report - A report that documents any discrepancies or short shipments in a shipment.
- Arrival Notice to Consignee - A notice that informs the consignee of the arrival of a shipment at its destination port.
- Departure Notice to Shipper - A notice that informs the shipper of the departure of a shipment from its port of origin.
- Dangerous Goods Packaging Certificate - A certificate that confirms that dangerous goods have been properly packaged for transport.
- Dangerous Goods Transport Document - A document that provides information about the transport of dangerous goods, including their classification and quantity.
- Seafarer's Employment and Social Security Record Book - A record book that documents a seafarer's employment and social security history.
- Marine Casualty Report - A report that documents any marine casualties or accidents involving a vessel.
Whether you're a shipper, freight forwarder, or other professional involved in marine transportation, these forms and certificates play an essential role in ensuring smooth operations and compliance with regulations. By using these documents, you can help avoid delays, prevent accidents, and protect your cargo and crew. We hope this list helps you navigate the complex world of sea shipping and stay organized throughout the process.