TX HHS Form 7270. Children's Records Evaluation of a Licensed Child Care Home or Registered Child Care Home

Form 7270 is an official inspection and compliance tool used in Texas to document the evaluation of children’s records at a Licensed Child Care Home (LCCH) or a Registered Child Care Home (RCCH). The form is completed during an inspection to verify that required child records are present, accurate, and maintained in accordance with state regulations.

Purpose of Form 7270

The primary purpose of Form 7270 is to provide a standardized way for Child Care Regulation (CCR) staff to review and document compliance with recordkeeping requirements for children enrolled in a child care home. The form connects each required record item directly to the applicable Texas Administrative Code citation, making compliance expectations clear for providers.

For providers, the form also serves as a practical checklist showing whether child records meet minimum standards at the time of inspection.

When This Form Is Required

Form 7270 must be completed during inspections of licensed or registered child care homes. Common situations include:

• Routine or scheduled licensing or registration inspections
• Follow-up visits after previous deficiencies
• Monitoring visits related to complaints or incidents
• Inspections focused on recordkeeping compliance

The form is not required for daily operations and does not replace ongoing record maintenance by the provider.

Who Uses and Completes the Form

Form 7270 is primarily completed by CCR inspectors. Child care home providers may review the form during the inspection and use it to understand compliance findings.

Providers themselves do not submit the form independently, but they are responsible for ensuring that all required records are available for review.

Explanation of Key Sections

Operation and Evaluation Information

This section identifies the child care home being inspected and the evaluation date. Accurate information ensures inspection findings are properly documented for the correct operation.

Child Identification

Each evaluated child is listed by name. The number of records reviewed depends on the size and enrollment of the child care home.

Regulatory Record Checklist

This section lists required child records, each tied to a specific Texas Administrative Code provision. For each item, the inspector marks whether the record is present.

Records evaluated include:

• Child’s name and date of birth
• Home address and phone number
• Admission date
• Parent or guardian names and addresses
• Parent contact number while the child is in care
• Emergency contact information
• Release authorization
• Transportation and field trip permissions
• Health care and emergency care authorization
• Special care statements and allergy plans
• School information and transportation permissions for school-age children
• Operational policy acknowledgment
• Health care provider statements and immunization records

Evaluation Responses

Each requirement is marked “Yes,” “No,” or “Not Applicable.” These responses identify compliance gaps that may require corrective action.

Practical Tips for Child Care Home Providers

• Maintain child records in one organized location.
• Review records regularly, not only before inspections.
• Ensure permissions and authorizations are signed and current.
• Update health and immunization records as required.
• Use “Not Applicable” only when the requirement truly does not apply.

Common Compliance Mistakes

• Missing emergency contact or release information
• Outdated health care provider statements
• Unsigned or incomplete permission forms
• Incorrect use of “Not Applicable”
• Records not accessible during inspection

Legal and Regulatory Context

Form 7270 is governed by Texas Administrative Code Chapter 747, which establishes minimum standards for licensed and registered child care homes. These regulations require providers to maintain complete and accurate child records to support child safety, emergency preparedness, and parental communication.

Failure to comply with recordkeeping requirements may result in deficiencies, required corrective actions, or enforcement measures.

Real-Life Situations Where This Form Is Used

• A CCR inspector reviews child files during a routine inspection of a registered child care home.
• A follow-up visit verifies that previously missing records have been corrected.
• A complaint investigation includes a review of health and emergency documentation.

Documents Commonly Reviewed with This Form

• Child enrollment forms
• Parental permission and release authorizations
• Health care provider statements
• Immunization records
• Special care and allergy documentation

Frequently Asked Questions

Who completes Form 7270?

It is typically completed by Child Care Regulation inspection staff.

How many child records are reviewed?

The number depends on the size and enrollment of the child care home.

Is this form used for child care centers?

No, it applies to licensed or registered child care homes.

Does the form replace daily recordkeeping?

No, it documents inspection findings only.

What happens if records are missing?

Missing records may result in findings and corrective action requirements.

Can providers fill out the form themselves?

Providers may review it, but inspectors complete it during inspections.

Related Forms

• Child Enrollment Form
• Health Care Provider Statement
• Immunization Record Form
• Parental Permission and Authorization Forms

Form Details

• Form Name: Children’s Records Evaluation of a Licensed or Registered Child Care Home
• Form Number: 7270
• Program: Child Care Regulation
• State: Texas
• Revision Date: November 2025