Employment Appeal Letter

Employment Appeal Letter

Employment Appeal Letter: Challenge Decisions & Seek Resolution

The purpose of an employment appeal letter is to formally challenge a decision or action taken by an employer, such as termination, disciplinary action, or denial of promotion. The letter aims to present arguments, provide evidence or documentation, and propose alternative solutions. Its objective is to request a review of the employment decision and potentially seek reinstatement, resolution, or reconsideration.

An employment appeal letter is a formal document that should include the following parts:

  1. Introduction: Clearly state the purpose of the letter and the specific decision being appealed.
  2. Background: Provide a brief overview of the circumstances and events leading to the disputed decision.
  3. Arguments: Present clear and logical arguments against the decision, supported by relevant facts and evidence.
  4. Documentation: Attach any necessary supporting documents, such as contracts, policies, performance reviews, or witness statements.
  5. Proposed Solutions: Offer potential alternative solutions or compromises to resolve the issue.
  6. Conclusion: Summarize the main points and politely request a review of the decision.

The parties involved in an employment appeal letter are the employee (appellant) and the employer or relevant authority (respondent), who made the disputed decision.

Important Considerations When Writing:

  1. Professional Tone: Maintain a respectful and professional tone throughout the letter.
  2. Clear and Concise: Clearly state the reasons for the appeal and keep the letter concise and focused.
  3. Supporting Evidence: Back up arguments with relevant evidence and documentation.
  4. Solution-oriented: Suggest alternative solutions or compromises to show willingness to resolve the issue.
  5. Timely Submission: Submit the letter within the specified timeframe, as per company policies or legal requirements.

When writing an employment appeal letter, the following data may be required:

  • Employee's full name, position, and contact information.
  • Dates of relevant events and decisions.
  • Details of the decision being appealed.
  • Supporting evidence, such as contracts, policies, performance records, or witness statements.

Additional documents that might need to be attached include:

  • Copies of relevant contracts, policies, or employee handbooks.
  • Performance reviews or evaluations.
  • Emails, correspondence, or memos related to the decision.
  • Any other supporting documentation that strengthens the appeal.

Application Examples & Use Cases:

  1. Termination Appeal: An employee writes an appeal letter to challenge their termination, citing unfair treatment and providing evidence of exemplary performance.
  2. Promotion Denial Appeal: An employee appeals a decision denying their promotion, presenting evidence of meeting the criteria and requesting a reconsideration.
  3. Disciplinary Action Appeal: An employee disputes a disciplinary action, highlighting procedural errors and providing evidence of innocence.

Sample of Employment Appeal Letter

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Recipient's Name]
[Recipient's Position]
[Company/Organization Name]
[Company Address]
[City, State, Zip Code]
Subject: Employment Appeal
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to file an appeal regarding the recent decision made by [Company/Organization Name] regarding my employment. I respectfully request a review of the decision and a reconsideration of the consequences imposed.
I would like to provide some background regarding the circumstances and events that led to this appeal. On [Date], I received a notice of termination from my position as [Your Position]. While I understand the concerns raised by [Company/Organization Name], I would like to present my arguments against the termination and provide evidence that I believe justifies a different outcome.
Firstly, I would like to emphasize my sincere dedication and commitment to my role at [Company/Organization Name]. I have consistently performed my duties with professionalism, meeting and often exceeding the company's expectations. My performance reviews, which I have attached for your reference, reflect my consistent high-performance ratings and positive feedback from my supervisors.
Furthermore, I believe that the termination decision was based on incomplete information. I would like to provide additional documentation and evidence that I believe would materially impact the decision if considered. Enclosed with this letter, you will find [list attached documents], which include emails, performance records, and other supporting materials that demonstrate my contributions to the company, my adherence to company policies, and my efforts to rectify any areas of concern.
In light of the above, I respectfully request that you review my appeal with utmost consideration and fairness. I genuinely believe that a second look at the circumstances, in light of the evidence I have provided, may lead to a different conclusion. As an alternative to termination, I propose that a formal performance improvement plan be implemented to address any perceived shortcomings and demonstrate my commitment to growth and improvement.
I genuinely value my time at [Company/Organization Name] and the relationships I have forged with my colleagues. I firmly believe that, with the proper support and guidance, I can continue to make significant contributions to the team and the company as a whole.
I kindly request to meet with you or the appropriate person designated for appeals to further discuss the matter and provide any additional information or clarification required. I am open to constructive dialogue and believe that a fair resolution can be reached that benefits both myself and [Company/Organization Name].
Thank you for taking the time to review my appeal. I remain hopeful that you will reconsider the decision and provide me with an opportunity to continue my employment with [Company/Organization Name]. I am available at your convenience and eagerly await your response.
Yours sincerely,
[Your Name]


  • Formal and structured format to present arguments effectively.
  • Provides an opportunity for employees to challenge unfair decisions.
  • Gives employers a chance to reevaluate and correct potential mistakes.


  • May not guarantee a change in the decision or resolution of the dispute.
  • Requires careful preparation and gathering of evidence.
  • Process can be time-consuming and may involve legal complexities.

Related Forms & Alternatives:

  • Grievance Letter: for addressing workplace complaints or disputes.
  • Complaint Letter: for expressing dissatisfaction with company practices or treatment.
  • Performance Improvement Plan: for employees who need to enhance their performance.

An employment appeal letter can influence the future of both the employee and the employer. If successful, it may lead to reinstatement, resolution of the issue, or reconsideration of the decision. It can also promote a fair and transparent work environment by encouraging companies to review their practices and improve decision-making processes.

The employment appeal letter should be addressed to the appropriate authority within the organization, such as the Human Resources department or a designated appeals committee. It is generally submitted through a formal channel, such as email or registered mail, and a copy should be retained by the employee for their records. Additionally, it is advisable to keep all relevant documents and correspondence related to the appeal in a secure and organized manner.