Authorization Letter to Claim Jewelry in a Pawn Shop

Authorization Letter to Claim Jewelry in a Pawn Shop

An "Authorization Letter to Claim Jewelry in a Pawn Shop" is a legal document that authorizes a designated individual to claim and retrieve jewelry items that have been pawned at a pawn shop. This letter is usually written by the owner of the jewelry, often referred to as the "pawnor" or "seller," to delegate the authority to someone else, the "authorized representative," to act on their behalf and claim the jewelry from the pawn shop.


The primary purpose of this authorization letter is to provide formal consent and legal authorization to a trusted representative to perform the necessary actions to redeem or retrieve the jewelry from the pawn shop. Commonly, this action involves paying off any outstanding loan or fees and complying with the pawn shop's regulations for releasing pawned items.

Key Components:

  1. Pawnor's Information: The letter should include the name, address, and contact details of the owner of the pawned jewelry.

  2. Description of Jewelry: Detailed information about the jewelry items being claimed, such as a description of each piece, including type, material, weight, and any unique identifying marks.

  3. Authorized Representative: The name and personal information of the person being authorized to claim the jewelry on behalf of the owner. This person should be identified clearly, and their relationship or connection to the pawnor should be mentioned.

  4. Authorization Statement: A clear and unequivocal statement granting permission to the authorized representative to claim the jewelry on behalf of the pawnor. The language should be legally sound, demonstrating the pawnor's consent.

  5. Pawn Shop Details: The full name and address of the pawn shop where the jewelry is being held should be provided.

  6. Transaction Details: Any necessary information regarding outstanding loans, interest, fees, or any other financial arrangements that need to be addressed when claiming the jewelry.

  7. Signatures: The letter should be signed and dated by the pawnor in the presence of a notary public or witnessed by an authorized person to validate the authenticity of the letter.


[Your Name] [Your Address] [City, State, Zip Code] [Date]

[Pawn Shop Name] [Address] [City, State, Zip Code]

To Whom It May Concern,

I, [Your Name], hereby authorize [Authorized Person's Name] to claim my jewelry, which is held at your pawn shop under pawn ticket number [Pawn Ticket Number]. I am unable to personally come to your store to retrieve the item, and I am entrusting [Authorized Person's Name] to claim it on my behalf.

The details of the jewelry are as follows:

  • Description: [Provide a brief description of the jewelry, e.g., gold necklace with a heart pendant]
  • Pawn Ticket Number: [Pawn Ticket Number]
  • Date Pawned: [Date of Pawn]
  • Amount Pawned: [Amount You Received When Pawning]

I understand that [Authorized Person's Name] will be required to present proper identification and the original pawn ticket in order to claim the jewelry. I have full confidence in [Authorized Person's Name] and their ability to handle this matter responsibly.

I kindly request that the jewelry be released to [Authorized Person's Name] at their convenience. If any fees or charges are associated with the release of the jewelry, please notify [Authorized Person's Name], and they will take care of the necessary payments.

I appreciate your assistance in this matter. Please do not hesitate to contact me at [Your Contact Information] if you require any additional information or have any questions.

Thank you for your prompt attention to this request.


[Your Signature]

[Your Name] (printed)


This authorization letter is used when the owner of the pawned jewelry is unable to visit the pawn shop personally to retrieve their items. Common situations include medical emergencies, travel, or simply delegating the task to someone more conveniently located. By providing this letter, the pawn shop can verify the authorization and release the jewelry to the authorized representative without the physical presence of the owner.

It's important to note that the language and format of such authorization letters may vary based on local legal requirements and specific pawn shop policies. Legal advice may be sought to ensure the document complies with all relevant laws and regulations.

This letter not only safeguards the interests of the pawnor but also helps the pawn shop adhere to legal procedures and protect themselves from any potential legal complications.