DD Form 1593. Contract Administration Completion Record

The DD Form 1593, Contract Administration Completion Record, serves as a documented record to confirm the physical completion of a contract. It provides a structured format for collecting essential information related to the contract's status, actions taken, and anticipated dates for the completion of any outstanding tasks. This form is used by the contracting office to ensure that all contractual obligations have been fulfilled and that the contract can be officially closed.

Usage Case: The DD Form 1593 is typically used in the context of contract administration and management within various government agencies or organizations. When a contract reaches its conclusion, the contracting officer or administrator responsible for overseeing the contract uses this form to verify that all deliveries, shipments, and services required by the contract have been completed. The form allows for the documentation of various actions, including property administration, plant clearance, contract termination, or any other relevant functions that pertain to the specific contract.

Structure: The DD Form 1593 is structured into several sections, each with its own purpose and information requirements:

1. Suspense Date (YYYYMMDD): The date by which the form must be completed and returned.
2. From: The contact information of the individual or organizational unit submitting the form.
3. Contract Number: The unique identifier for the contract being completed.
4. To: Indicates the organizational unit responsible for the function checked in section 6 and where the form should be returned.
5. Name of Contractor: The name of the contractor who fulfilled the contract requirements.

The core of the form is Section 6, which deals with the status of actions. The following columns are part of this section:

• Status of Action(s): Check the applicable function, such as "Property Administration," "Plant Clearance," "Contract Termination," or specify "Other."
• Anticipated Date for Completion of Action(s) (YYYYMMDD): Provide the expected date for completing the action.
• Signature: The signature of the responsible official certifying the information.
• Date (YYYYMMDD): The date when the form is completed.

Section 7 allows for additional remarks or notes related to the contract completion.

In Section 8, the typed name of the responsible official who completes the form is recorded.

Finally, Section 10 is used to document the date when the form is completed (in YYYYMMDD format).

Overall, DD Form 1593 streamlines the process of contract closure, ensuring that all necessary actions have been taken and documented. It also provides a historical record of the completion of contractual obligations for future reference and auditing purposes.