The main task of confirmation letter is to confirm some event or next step of the deal. However, any letter that is written to affirm the details or conditions that have been previously agreed upon is also considered to be a confirmation letter. For instance, the letter of confirmation letter is written to customers to reassert the deal that was signed before or maybe to confirm a person's invitation for an event. In other words, the letter of confirmation helps to clarify or maybe alter certain details that have been mentioned in the agreement.
As confirmation letter comes under the business letter format, there are some etiquettes that have to be followed while writing a letter of confirmation. Before we look at the confirmation letter sample, here are some important tips that have to be kept in mind while writing a letter of confirmation.
Situations in which a confirmation letter will be useful:
- Confirmation of agreement letter
- Confirmation of attendance letter
- Confirmation of call letter
- Confirmation of contract letter
- Confirmation of phone conversation letter
- Confirmation of receipt letter
- Confirmation of request letter
Tips that will be useful when writing a letter:
The confirmation letter should be professional and should give a clear details that have been mentioned in the agreement. For instance, if it is an employment confirmation letter, details like the employee's date of appointment, salary.
If there have been any amendments or changes in the main agreement, it should be mentioned in the confirmation letter very clearly. Along with this, one also has to write about the things or work that has been pending and should also mention the names of people who are responsible for handling those things.
The confirmation letter tone should be businesslike, but polite. Some people adopt a personal tone while writing the confirmation letter because it is a document that is confirming a previous agreement.
The confirmation letter should conclude with a small note where you extend your support to make things clear, if the reader finds it difficult in understanding any part of the letter.